Export Import Manager

Job Description:

Finance
 Controlling cost of borrowing by computing Interest and other financial charges on cash
credit facility, bills discounting facility, factoring charges, Buyer’s credit and others facility
realizing charges
 Managing record of Financial MIS like Invoice factoring facility, Bills discounting limit,
Buyer’s Credit facility, Export Packing credit Facility, Term Loans, cash credit limit and
other trade facility to forecast future financial needs and utilization of available financial
facility by minimizing cost of borrowing.
 Preparing monthly, quarterly, half yearly & yearly financial reports, FFR, QRR, UHFC (Un-
hedge foreign currency exposure report) and others reports or proposals for
renewal/addition of existing financial facility from bank and other lending agencies.
 Inventory Valuation, Debtors & Creditors Ageing analysis for DP calculation.
 Preparing Quarterly and Yearly financial presentation for Investors and other
stakeholders.
 Preparing details & documents required for stock audit
 Maintaining effective liaising with banking and other lending authorities to ensure smooth
dealings for credit facilities.
 Maintaining records of FDR’s against fund base & non fund base facility.
 Preparing documents for discounting of Sales & Purchase Invoices.
 Managing MIS for trade finance suppliers, checking & verification of commission and
interest charged by suppliers on every invoices.
 Preparing marine insurance declaration.
 Managing GPCB record.

 Export
• Preparing pre-shipments documents
• Coordinating with production team for material production in stipulated time as per order
specification
• Negotiating with shipping line and forwarder for container booking
• Processing Online booking on various shipping line portal
• Price negotiating with transporter for container movement from plant to ICD/ direct
ports
• Coordination with CHA for filing shipping bill and custom clearance process
• Online submission of RFID Seal.
• Preparing Pre-alert and VGM details for hand over container to shipping line
• Preparing draft bill of lading thru offline and online model
• Processing Certificate of Origin thru Chamber of Commerce or Export Inspection Agency
• Draft shipping documents preparation for consignee checking and verification
• Original BL collection from shipping line.
• Submission of original documents either thru bank and deliver to shipper as per contract
terms

• Follow up with consignee for payment on due date
• Bank documents preparation to get credit export remittance
• BRC follow up to Bank.

Import
 Preparing Purchase contract as per agreed rate, terms and conditions.
 Follow up with shipper for material loading in contract Period.
 Draft documents verification with purchase order and loading pictures
 Tracking shipment status on shipping line portal on daily basis
 Checking and verification of Import documents and forward the same to CHA for Bill of
entry submission
 Preparing documents to make and releasing documents from bank.
 Follow up account team for duty payment and coordination with CHA for Bill of Entry filing
process, Custom Clearance and container delivery order.
 Preparing high-seas sales & purchase documents.
 Liaising with transporter and plant team to unload material and submit container within
stipulated time
 Preparing debit note for inferior quality material received or short material received
 Preparing shipment wise cost sheet to calculate actual procurement cost
 Preparing combine Import MIS to track actual shipment and documents status
 Liaising with liners, CHA for documents follow up
 Negotiation with liner for detention waiver.

 Miscellaneous
• Preparing advance license documents for fresh application / EODC/ Closure
(Most Required)
• Preparing EPCG license documents for fresh application / EODC/ Closure
(Most Required)
• MEIS application
• BRC collection
• RCMC Renewal
• Monthly follow up with bank to clear advance/outstanding foreign currency transection