packing and dispatch executive

Job Description:

A Packing and Dispatch Executive is responsible for overseeing and managing the packing, labeling, and
dispatching of goods on installation site or vendor’s work place. Below is a detailed job description:
Key Responsibilities:
1. Packing Operations:
 Supervise and coordinate the packing of machine & spares according to company standards.
 Ensure goods are packed securely to prevent damage during transit.
 Maintain accurate labeling of packages including product details, destination, and shipping
information.
2. Dispatch Management:
 Oversee the timely dispatch of goods on site and ensure accurate documentation for the
supplied goods.
 Coordinate with logistics providers to schedule shipments and track delivery status and
updating.
 Ensure dispatch documentation such as invoices, shipping labels, and packing lists are prepared
correctly.
3. Inventory Control:
 Monitor stock levels and communicate with the inventory team to ensure adequate supplies for
packing and dispatch.
 Conduct regular audits of packed goods and dispatch records to ensure accuracy.
4. Quality Assurance:
 Check products before packing to ensure quality standards are met.
 Ensure compliance with safety and quality regulations during packing and dispatch.
5. Team Coordination:
 Lead and manage a team of packing staff, providing necessary training and guidance.
 Assign tasks and ensure delivery targets are met.
6. Reporting and Documentation:
 Prepare daily, weekly, and monthly reports on packing and dispatch activities.

 Maintain accurate records of packed and dispatched goods for future reference.

Skills & Qualifications:
Education: Minimum high school diploma or equivalent; a degree in supply chain management or
logistics is a plus.
Experience: 3 - 5 years of experience in a warehouse or logistics role, with a focus on packing and
dispatching.
Technical Skills: Familiarity with inventory management software and ERP systems.
Physical Requirements: Ability to lift heavy packages, stand for long periods, and work in a warehouse
environment.
Communication: Strong verbal and written communication skills.
Time Management: Ability to prioritize tasks and meet tight deadlines.

Key Competencies:
Attention to detail
Organizational skills
Problem-solving abilities
Team leadership
Knowledge of logistics and shipping processes

This role is essential to ensuring efficient and timely delivery of products to customers, making it vital for
maintaining installation and operational flow.